Frequently Asked Questions

  1. How many people does your wedding venue accommodate?

    We can accommodate up to 350 guests with a dance floor and staging.

  2. Can I hold my wedding ceremony as well as the reception at the venue?

    Yes!

  3. What is your rental fee?

    We typically only have a Food and Beverage Minimum for wedding receptions – no rental. F&B Minimum to be determined based on time of year

    $500.00 ceremony fee

  4. How much is the deposit?

    20% at the time of contract signing

    20% at six months before the wedding

    40% at three months before the wedding

    Total estimated charges at five days before the wedding (with final guarantee)

  5. What is your cancellation policy?

    Based on total revenue commitment:

    Date of Agreement to 365 days prior – 10%

    From  180 days to 364 days prior – 25%

    From 90 days to 179 days prior – 50%

    From 46 days to 89 days prior – 75%

    From 0  to 30 days prior – 100%

  6. How long will I have to use the event space I've reserved?

    Six hours – between cocktail hour and reception (ceremony not included in six hour rental)

  7. Is the food catered in or is it done in house?

    All catering is in-house.

  8. Are tables, linens, chairs, plates, silverware and glassware provided?

    yes

  9. Can I bring in my own alcoholic beverages?

    No, all packages include an open bar.

  10. Are you licensed to provide alcohol service? If so, is alcohol priced per person or by consumption?

    Yes, - per person open bar

  11. What is your weather contingency plan for outdoor spaces?

    We make all weather calls five hours prior to the beginning of the event. Based on:

    Heat index

    Wind

    Precipitation forecast

  12. Does your facility have a bridal room and groom room to allow the wedding parties to prepare themselves?

    We recommend using a King Suite and/or standard guest rooms for get-ready rooms

  13. Can I move things around and decorate to suit my purposes or does everything need to remain as is?

    We are happy to assist in creating a custom floorplan for your special day!

  14. Do you have decoration guidelines that must be followed?

    We allow all additional décor to be brought into the hotel from an outside source. We do not allow glitter or confetti in the hotel (or like substances).

  15. Do you have restrictions on what kind of music I can play or a time in which the music must end?

    All events must end a midnight.

  16. Does your venue provide on-site parking?

    Yes – we offer complimentary self-parking

  17. Does your wedding venue provide any on premise security during the event?

    We do not provide designated security during the event.

  18. Are their nearby hotels that your venue recommends?

    Yes! On-Site hotel

  19. Is the site handicap accessible?

    Yes!

  20. What else would you like to say about your venue that I have not asked?

    Uniquely Renaissance, Uniquely You!

    Customize an unforgettable experience for your wedding weekend with our intriguing blend of elegance and comfort. The Renaissance Columbus Westerville-Polaris Hotel will gift you and your guests with memories that last a lifetime.

    Embrace the modern lake house feel, surrounded by natural light, and the picturesque beauty of our outdoor ceremony space, a perfect place for wedding day photos.  When the evening is over, you and your guests are just an elevator ride away from the relaxing comfort of our modern guest rooms. 

    Extend your celebration with an imaginative rehearsal dinner, cocktail reception, and brunch options. Whatever your inspiration, let our talented event and culinary team turn your vision into a reality and provide your guests an experience that is truly unforgettable!

Preferred Vendors


Wedding Planner

Bliss Event Design Studio
  info@blisseventco.com
Ashley Stephan Weddings & Events
  info@ashleystephanweddings.com
Perfectly Planned Events
  natasha@weddingsperfectlyplanned.com
Exhale Events
  emily @exhale.events

Photographer

Lambert Photography
  lambertphotos@columbus.rr.com
Red Gallery Photography
  redgallery@redgalleryphoto.com

Bakery

Jan Kish La Petite Fleur
 
Kitties Cakes
  Info@kittiescakes.com
The Cake Studio
  Katie@thecakestudio.net
Tricia Gale's Patty Cakes
  tgpattycakes@wowway.com
The Suisse Shop
  info@thesuisseshop.com
Just You and Me Cakes
  justyouandmecakes@gmail.com

DJ

Casino Nights-Team DJ
  todd@teamdj.com

Transportation

R Man Van, Limo & Luxury Car
  Rmanvan@gmail.com
Cardinal Transportation
  info@cardinaltrans.com
Meeting Motion
  joel@meetingmotion.com
American Limousine
  reservations@amerilimo.com
Fun Bus Adventures
  funbus@funbus.com

Specialty

Cook's Balloonery & Helium
  sales@cooksballonery.com
Black Diamond Casino and Events
  sales@blackdiamondcasinoevents.com
Caricature by John Bailey
  funnyheads@yahoo.com
The Elegant Harp
  614-898-0900

Linens

Connier Duglin Linens
  info@cdlinens.com

Call Botanica Flowers

614.946.3605

Free Consultations

Schedule Now

Westerville

635 South State Street
Westerville, OH 43081

Reynoldsburg

6311 East Main Street
Reynoldsburg, OH 43068

Whitehall

4785 East Broad Street
Whitehall, OH 43213

Columbus

1600 Morse Road
Columbus, OH 43229

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